Job Description
We are seeking a highly organized and proactive Executive Assistant to support senior leadership at our Morrisville, NC office. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and enjoys streamlining administrative processes to enhance executive efficiency.
About the Role
As an Executive Assistant, you will provide high-level administrative support to the CEO, President/COO, and Vice President of Administration. This position requires exceptional organizational skills, discretion, and the ability to anticipate the needs of leadership while managing multiple priorities.
Key Responsibilities
Executive Support
Manage and prioritize complex calendars, scheduling meetings, appointments, and travel arrangements.
Organize and respond to emails, filtering and prioritizing urgent matters.
Coordinate travel logistics, including booking flights, accommodations, and preparing detailed itineraries.
Prepare and present a weekly overview of upcoming meetings and events to ensure executives are well-prepared.
Implement and maintain organizational systems for scheduling and task management.
Provide objective feedback to the executive team.
Proactively anticipate administrative needs and make informed decisions to support leadership.
Handle meeting logistics, including agenda preparation and follow-up actions.
Track and reconcile executive expense reports and financial records.
Monitor and facilitate administrative processes such as timecard approvals to ensure timely submissions.
Conduct research and prepare reports to support strategic planning and decision-making.
Draft executive-level correspondence, speeches, and internal communications.
Maintain relationships with VIP contacts by tracking and acknowledging important dates such as birthdays and milestones.
Administrative Support
Coordinate facility maintenance and liaise with external vendors.
Manage office and kitchen supply inventory, ensuring necessary items are stocked.
Oversee office security and visitor coordination.
Organize monthly employee luncheons and birthday celebrations.
Manage visitor logistics and maintain a structured office routine.
Prepare documents, spreadsheets, and presentations as needed.
Continuously seek opportunities to improve administrative workflows.
Ensure the executive team remains on schedule and well-prepared for commitments.
Develop and implement new organizational methods to enhance efficiency.
Assist with additional tasks to support company initiatives.
What You Bring
Required Qualifications
Ability to obtain and maintain a SECRET security clearance.
Minimum of 5 years of experience in a business environment.
Strong understanding of office management systems and procedures.
Proficiency in Microsoft Office and other business tools.
Excellent time-management, planning, and organizational skills.
Ability to multitask and manage multiple executive schedules efficiently.
Exceptional verbal and written communication skills.
Proactive, detail-oriented approach with the ability to make sound decisions.
High level of discretion and confidentiality.
Preferred Qualifications
Associate or Bachelor's degree from an accredited college or university.
Work Environment
Location: On-site in Morrisville, NC (not a remote position).
Schedule: Full-time role with occasional flexibility based on executive needs.
Benefits
We offer a comprehensive benefits package, including:
Medical, dental, and vision insurance
Short-term and long-term disability coverage
AD&D insurance
Healthcare Flexible Spending Plan
401(k) retirement plan
Paid time off (PTO)
Equal Opportunity Employer
We are committed to providing equal employment opportunities to all individuals regardless of race, color, religion, age, sex, national origin, disability status, genetics, veteran status, sexual orientation, gender identity, or any other characteristic protected by law. This policy applies to all aspects of employment, including recruitment, hiring, promotions, terminations, compensation, and training.
If you're an experienced Executive Assistant who thrives in a dynamic environment and enjoys providing top-tier administrative support, we'd love to hear from you!
Employment Type: Full-Time
Salary: $ 70,000.00 100,000.00 Per Year
Job Tags
Full time, Temporary work, Immediate start, Flexible hours,